# Transcribe Meeting and Send the Notes to Slack

6 min setup

No coding required

Runs automatically

This workflow ensures your team never misses important meeting details by automatically joining meetings with Recall, transcribing the conversation, and using MESA's AI tool to generate a clean, easy-to-read summary with highlighted action items. The notes are delivered directly to your chosen Slack channel, keeping everyone informed without manual note-taking or follow-ups. To enable automatic meeting participation, this template requires the “Record Google Calendar Meetings with Recall” template to be installed and configured.

## How it works

3 steps to start transcribing meetings and sending notes to Slack automatically

### Transcript Ready

App connector: [Recall](/content/apps/recall/integrate "View Recall integration page"/index.html)• Time to complete: 0 minutes (Auto-configured)

**Why this matters:** This trigger captures completed meeting transcripts the moment Recall finishes processing, enabling immediate note generation that delivers meeting documentation while discussions are fresh and action items are top-of-mind.

When Recall completes transcribing a meeting, this trigger activates the workflow and captures **{{recall.transcript}}**, which contains the full conversation with timestamps and speaker identification in the format " _[hh:mm:ss] Speaker Name: text_". The workflow runs for every meeting transcribed by Recall.

**Setup requirement:** You must have Recall configured to record and transcribe meetings.

### Summarize Transcript with AI

App connector: [AI](/content/apps/ai/integrate "View AI integration page"/index.html)• Time to complete: 2 minutes

**Why this matters:** Uses AI to intelligently read the entire meeting transcript, understand context and importance, extract key decisions and next steps, and format findings into structured notes that teams can act on immediately.

This step sends the transcript to AI with specific instructions for analysis. The AI prompt directs it to:

1. Create a concise 2-3 paragraph summary of the conversation
2. Extract a clear list of any action items, decisions, or follow-ups mentioned
3. State "No action items found" if none exist

The AI receives **{{recall.transcript}}** (the full meeting transcript with timestamps and speakers) and processes it to understand conversation flow, identify commitments and decisions, and distinguish important points from casual discussion. The structured output is returned as **{{ai.response}}** with formatted sections for summary and action items.

**AI capabilities:** The AI understands meeting context like who committed to tasks, deadlines mentioned, decisions made, and can distinguish between actual action items versus casual mentions. It maintains speaker attribution for accountability.

### Send Notes to Slack

App connector: [Slack](/content/apps/slack/integrate "View Slack integration page"/index.html)• Time to complete: 3 minutes

**Why this matters:** Delivers the AI-generated meeting notes to your team's Slack channel, ensuring immediate visibility of decisions and action items without requiring manual note distribution or email follow-ups.

This step posts the AI's analysis to Slack.

**Configuration:** You must select your Slack channel during setup—first invite the MESA Slack app to your desired channel by typing @MESA and clicking Invite (required for private channels), then select that channel in the configuration dropdown. The message contains _{{ai.response}}_ (the formatted meeting notes with summary and action items). The markdown_text parameter enables formatting like bullet points, bold text, and sections that make notes scannable.

**Message format:** The AI returns structured notes with clear sections like "Summary:" and "Action Items:" that display as formatted Slack messages with proper spacing and bullet points.

## Frequently asked questions

### Can I customize what information the AI extracts from meetings?

Yes, edit the "Prompt" step and modify the content field to change what the AI analyzes. You can ask for key quotes, parking lot items, attendee contributions, time spent per topic, or any other information extractable from the transcript.

### Will this work for meetings in languages other than English?

If Recall provides transcripts in other languages, the AI can analyze them. However, accuracy varies by language. For best results, specify the language in the AI prompt (e.g., "Transcript is in Spanish. Provide summary in Spanish.").

### What happens if the meeting had no meaningful content or action items?

The AI will still generate a summary describing what was discussed and explicitly state "No action items found" when there are no commitments or follow-ups. This prevents false positives and provides clarity about meeting outcomes.